Privacy Policy

This privacy policy sets out how The Wheelbase Fred Whitton Challenge uses and protects any information that you give us when you register as a volunteer/marshal at one of our events.

The Wheelbase Fred Whitton Challenge is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when you register, then you can be assured that it will only be used in accordance with this privacy statement.

The Wheelbase Fred Whitton Challenge will use your information to communicate with you about your involvement with the event.

The Wheelbase Fred Whitton Challenge may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you understand any changes.

This policy is effective from 1st November 2018.

You acknowledge that you have read and accepted the terms of this policy and consent to your personal information being used as set out below.

What we collect

We may collect the following information from yourself:

  • name and address
  • contact information including email address and telephone number
  • any other information relevant to your involvement with us

What we do with the information we gather

We require this information to communicate with you about your involvement in the event, and in particular for the following reasons:

Lawful basis for processing your data

Legal obligations. Some of the personal information that we request from yourself is to meet our obligations under relevant laws that we are required to meet.

Consent. This means that you have given us clear consent to process your personal data to meet our obligations.

Legitimate Interest. At certain times we have a Legitimate Interest to process your personal data. Where this is used we will ensure that our Legitimate Interests are proportional and do not compromise your personal data rights.


We are committed to ensuring that your information is secure at all times whilst it is within our control. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

  • Encrypted data storage drive

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

Whenever you are asked to fill in a form on the website, look for the boxes that you can click to indicate that you are happy for the information to be used to contact you for direct marketing purposes

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at

You may request details of personal information which we hold about you under the General Data Protection Regulations. If you would like a copy of the information held on you please write to The Wheelbase Fred Whitton Challenge, Greylags, Foxfield.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

In certain circumstances you have what is known as a right to erasure this is where you can request that some or all of your data is removed from our data files. This may be because we no longer need the data for the purpose it was gathered or we have processed your data unlawfully. If this is the case please contact us by writing to the above address or by e-mailing us at

Want to get involved?

It takes over 350 registered volunteers to keep the Wheelbase Fred Whitton Challenge going. If you’d like to help out at the event jobs for volunteers vary depending on location, time of day and skills. Please register your interest before the event. All volunteers are guaranteed a place on the following years' ride.

Or you can donate to any of our chosen charities. All donations are well received and go to helping fund these fantastic services in the community.